Birth, Death & Marriage Records
Business Name SearchCounty Clerk/Register of Deeds
Mary
Hollinrake, County Clerk / Register
Sonya Dean, Chief Deputy Clerk
County Administration Building
300 Monroe Avenue NW
Grand Rapids, MI 49503-2288
Phone: (616) 632-7640
Fax: (616) 632-7645
Kent County Courthouse
180 Ottawa Avenue NW
Grand Rapids, MI 49503-2288
Phone: (616) 632-5480
Fax: (616) 632-5458
Office Hours
Monday-Friday
8:00 AM - 5:00 PM
Mission Statement
Maintain public records for the citizens of Kent County. Disseminate information requested in a proficient, timely manner.
Overview
The Kent County Clerk’s Office has three major functions: to manage County elections; to manage vital County records; and to process and maintain all Circuit Court files. In Kent County, the Clerk is also the Register of Deeds.
The Clerk issues, indexes, and records vital records, such as marriage licenses, birth certificates, and death certificates. As Register of Deeds, the Clerk is responsible for receiving, recording and reproducing all official documents affecting property ownership. The Clerk is also responsible for all election activities in Kent County.
As Clerk of the Circuit Court, she keeps the Circuit Court’s records. The Clerk is also the Clerk of the Board of Commissioners, and statutorily serves on numerous County boards and commissions.
Goals
- Comply with federal and state statutes and rules that govern elections
- Process and maintain records in accordance with federal/state/local statutes and policies to ensure the integrity of records
- Distribute information requested in a timely manner
- Process and maintain filings/records in accordance with federal/state/local statutes and Michigan Rules of Court to ensure the integrity of records
2008 Adopted Uses: $2,888,348*
2008 Adopted Revenues: $6,670,700*
*This does not include costs/revenues for the County Clerk - Circuit Court Division.
Department History of Uses*
| Uses |
2005 Actual |
2006 Actual |
2007 Adopted |
2008 Requested |
2008 Adopted |
Adopted % Change |
|---|---|---|---|---|---|---|
| Personnel | $1,535,338 | $1,556,298 | $1,786,293 | $1,785,806 | $1,773,763 | -0.70% |
| Commodities | 128,594 | 312,622 | 148,900 | 394,500 | 390,500 | 162.26% |
| Contractual Services | 193,141 | 357,695 | 380,803 | 373,497 | 362,297 | -4.86% |
| Capital Outlay | 27,742 | 4,554 | 300,000 | 255,000 | 255,000 | -15.00% |
| Other Charges | 19,416 | 83,266 | 85,764 | 106,788 | 106,788 | 24.51% |
| Total Uses | 1,904,231 | 2,314,435 | 2,701,760 | 2,915,591 | 2,888,348 | 6.91% |
| Personnel FTE | 31 | 30 | 28.5 | 28.5 | 28.5 |
*This does not include the 23.5 FTE and costs for the County Clerk - Circuit Court Division.
